Get to grips with paper
Asbestos management systems have to keep control of many different documents. Floorplans, survey reports, sample analysis sheets, air tests and photographs. That is before you begin removal or remedial works where you need to record plans of work, method statements, risk assessments, clearance certificates and waste disposal notes all need to be stored somewhere.
This is often complicated because different people or departments are responsible for each stage in a project. How do you know that various documents have been requested and uploaded?
AIMS provides a framework for storing documents so people know where each type of document is to be stored. Critically, it also makes it easy to find them again.
Make light work of paperwork
Most documents only need to be kept for record keeping purposes and very few need to be accessed by casual users. AIMS 5.5 makes it easy for everyone to get to photographs and floorplans but only those users who need them can access archived documents. Nobody needs to be confused by out of date records.
Somewhere for everything
Survey reports, sample results, air tests, photographs and the many documents which removal or remedial works can generate can all be stored in the most appropriate place so they can be found again.
This makes it easy to spot when something is missing and documents can be requested before they get sealed in the project archive.
Easy to find
The most important document in an asbestos register is the floor plan. As soon as you open a building record the floorplans are presented clearly so no one need search for them.
All other documents are held against the most appropriate location.
Search facilities make it possible to find documents even if they have been uploaded to the wrong location.
Don’t confuse users
Most documents are of little interest to many users. Yes, you want to keep a copy of all survey documents but which ones are relevant now?
An archive facility stops many users from being confused by out of date documents. Is there are new floorplan? Upload the new one and archive the old one. Simple
a photographic record
The most common documents in an asbestos register are photographs. AIMS makes it easy to log images with the facility of logging multiple images against a single location.
Photographs can be uploaded using the online interface, the condition monitoring module, the spreadsheet importer or directly from the handheld data recorders.
In this way a powerful record of condition can be maintained.
